Thursday, 10 May 2018

5 Brevity Rules to Help You Stay on Top of Your Workday

One of the important realities of modern times is that technology has created great conveniences for everyone. Now, with a few taps on your smartphone with a 4G internet package, you can pay your bills, purchase groceries, correspond with people from distant locations, stay updated with the news, and so much more.

5 Brevity Rules to Help You Stay on Top of Your Workday

However, despite these benefits, technology has also become a huge distraction for a lot of people. Mobile technology, in particular, can eat up chunks of your time without you knowing it.

If you’re an entrepreneur or a professional serving a high-performance organization, technological distractions are big no-nos if you want to ensure optimum productivity and quality of work.

But how, exactly, do you win the war against distraction?

Here are some brevity rules and tips you need to implement, particularly when using your phone.

1. Use your phone to help you stay on top of your tasks.

There is a large selection of phone apps that will help you organize your day-to-day activities. Many of these apps will not only schedule your tasks but also time them so you will have this sense of urgency and can stay as focused as possible on the work at hand.

Some examples of great apps for task timing are Toggl, Hours and TopTracker. These are phone apps that you can easily download and fill with task information so you can get them done when you need to and as efficiently as possible.

2. Make your content short.

This is the best tactic to use when you’re writing emails or sending out messages through social media. Remember KISS (“keep it short, stupid”) all the time.

This will not only save you precious time but it will also help your audience stay in tune with you or the business. Plus, it will prevent hand strain when using your phone.

Additional Tip: When sending email messages, keep it at 200 words, maximum. Plus, put the call to action at the top, and at the bottom.

Meanwhile, when you’re making a video, keep your clip under the two-minute mark especially if the video is intended only for an announcement.

3. Use a simple online cash service system for your phone.

To save more time accomplishing vital responsibilities for your business, use your phone to pay for bills and purchases. There are different cash service systems that you can use for your phone. Take advantage of them.

The advantage of using your phone to pay for your purchases and bills is you can avoid the tendency to open other online sites and multitask.

Most of the time, multitasking on the Internet mixes in unnecessary activities, such as watching funny videos or reading through all the new updates on social media.

4. Keep telephone calls brief.

When it comes to phone calls, the common problem is pleasantries or niceties can linger for much longer than necessary. Avoid this as much as you can but without abandoning civility.

Instead, create a brief spiel for your business calls and make sure that it allows you to launch into your agenda right away.

When you get voicemail, this is how you should leave a message: state your full name, your return call number, the subject of your call, and your number one more time. Make it straight to the point.

5. Link your social media accounts.

You can link popular social media sites Instagram, Facebook, Pinterest and Twitter to each other so when you post on one site, the post automatically appears on the other sites. This will slash the time for social media updates in half, leaving you time to take care of other important tasks for your business.

By following these rules and tips, you will be able to make your workdays as purposeful as possible. You’ll remain in front of your audience and have the ability to deliver high-quality work more consistently.

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